How Do You Upload a Document to Your Computer
One of the benefits of operating in today'south workplace is that yous no longer demand to rely on hardcopies of documents. Not and then long ago, if a document, such equally a contract, required review and a signature, you'd need to transport a physical version of it to the recipient. Best case scenario, y'all could walk it beyond the office or have it delivered beyond boondocks in a few hours. Simply if the recipient was in another city, land, or land, it could take days or weeks for them to get a re-create.
Now, when you need to send someone a document, you can simply upload it to a cloud platform. The recipient can instantly review the document, make changes, and fifty-fifty sign it. You tin can view their changes and run into their signature without printing the document or handing the recipient a physical re-create.
When y'all work with a lot of content, from documents to video files and PDFs to JPEGs, uploading documents to the cloud is imperative. In this article, learn more about how to upload a file, the types of files you can upload, and why it matters.
What does it mean to upload a document?
You've probably downloaded a fair share of documents and other content during your lifetime. If you've always purchased an MP3 or music from a digital store, such equally Google Play or iTunes, you've downloaded files. If you've e'er saved a PDF from a website, you've downloaded files.
When yous download something, your computer receives data from another computer. You and then shop the downloaded file on your computer or a removable device, such as a USB bulldoze.
Uploading is the reverse of downloading: you lot transport a file from your calculator to another destination in the deject. If you mail service photos or videos to Instagram or Facebook, you lot upload the files to those websites. An piece of cake mode to think of the uploading process is that the file needs to start on your computer and end up somewhere else, whether it's another device, a website, or an email.
Notwithstanding, uploading doesn't always remove the document from your device. When you upload a PDF or other file format to a cloud-based platform, the original document often remains on your device. A separate file gets created — an verbal copy of the beginning. That new file and then lives wherever you uploaded information technology. Likewise, when someone downloads a file that you've uploaded to their device, they don't technically remove the uploaded file from its location. Instead, another version of it gets created and stored on their computer. For this reason, to prevent version-control issues, the all-time workflows stay in the cloud then that anybody is working on the same version.
You tin upload a document in several ways, depending on how many documents you have, their size, and the platform you use. Uploading options include:
- A file browser
- File transfer protocol (FTP)
- A drag-and-driblet characteristic
How to upload a hard re-create of a document
Uploading a document that already exists in digital form is relatively straightforward. Oftentimes, all you need to do is choose the "upload" choice on the destination website or program you lot're using, and so select the file from the browser that pops upwardly.
Just say you accept some older paper contracts you'd like to add together to the cloud, or a typed manuscript you want to digitize for safekeeping. Before uploading this kind of file from 1 figurer to some other, you need to transform the hard copy into a digital format.
At that place are several reasons for digitizing paper copies of documents:
- Creating a digital version of an older certificate and storing it on the cloud gives y'all a backup if something should happen to the original
- It'southward easier to share digital versions of older documents
- If the physical original is particularly onetime, yous might be worried that information technology will crumble or fall autonomously as more people handle it
- A physical copy is more easily misplaced
With a digital version of the document you tin can preserve the original while even so accessing the data in the certificate digitally. Once you digitize and upload it, you can share your document anywhere in the world. Your coworkers might demand admission to old company photos or older marketing materials, for instance. Or maybe your legal team at headquarters needs to review quondam contracts from employees at your location. When yous digitize those documents and upload them to the deject, you and your team can admission them from any device at any fourth dimension.
At that place are a few dissimilar options for scanning a document and uploading it to your estimator or another destination. We'll starting time with how to upload a version of a concrete document.
Using the camera on your smartphone or tablet
Depending on the type of smartphone or tablet, you may accept several options for scanning a certificate to digitize it, using your telephone's camera to capture an image of the document. Scanning your documents can be as easy as taking photos on vacation.
For example, you lot might be able to open the photographic camera and point it at the first page of the document you desire to scan. Some smartphone cameras will automatically detect that you are pointing the lens at a text-based document and catechumen to scanner mode. When you have the motion-picture show, the camera volition scan the document so that the text is clear and legible. You lot then edit the scanned document using the app'due south built-in tools.
If your telephone's photographic camera doesn't automatically detect text and scan documents, or if you have several pages to scan, a better option might be to employ an app, such every bit Google Drive or OneDrive. The Notes app on iOS also has a scanning characteristic.
Ane benefit of scanning images is that you can then edit them with ease without the risk of ruining the original. If the original image is considerably damaged, y'all can improve the scan or photo using an image-editing program, rather than spending the time and money needed to restore the original image. Scanning the prototype with a phone camera doesn't require feeding the pages into a machine, which means there'south less opportunity for physical damage.
Best of all, when you scan a document using your device, you lot tin can often upload that digitized document directly from the same device.
Scanning a document and uploading it to a computer
Maybe you're not comfy using a mobile device to scan or take photos of documents. Or, y'all might have a large stack of documents and don't desire to take a picture show of each folio manually. Another option is to apply a scanner connected to a desktop or laptop computer or an external storage device. Using a scanner might also exist your best option if you demand to scan documents for work and don't have a mobile device sanctioned past your employer. Your company might not desire you using a personal device to scan potentially confidential business documents.
You have several options if you want to use a scanner to digitize documents. Some printers accept congenital-in scanners, just if your printer doesn't moonlight as a scanner, yous'll demand another device.
Several types of scanners exist. One option is a flatbed scanner. To employ a flatbed scanner, you place the document face down on a glass surface and shut the scanner'due south lid. Tap the "scan" button, and a sensor passes dorsum and along below the glass, reading the text on the document. If the scanner connects to a computer, yous might be able to see the prototype or text transfer to the monitor screen as the sensor passes over.
If you employ a flatbed scanner, you lot need to motility each page of the document by hand when scanning. Another type of scanner is a canvas-fed scanner. It'south usually smaller than a flatbed scanner and features an opening on each end. Y'all place a pile of documents to exist scanned on the summit of the opening. Press scan, and the sheets pass through the body of the scanner, ane by ane, coming out of the opening on the other terminate.
Once you scan a document, how the digitized version makes it to your device depends on a few factors. If the scanner is continued directly to your reckoner via a cablevision, there volition most likely exist a file folder on your device that contains the scanned documents. Merely click on the folder to access the documents.
Some scanners utilise WiFi to connect to nearby devices, while others let you plug in a USB wink drive to load the files. Once you finish scanning, yous eject the drive, and so plug it in to another device to upload the new files.
Types of document formats for uploading
Documents come up in many formats and sizes. Some are text-based, while others are images. Depending on your visitor'south content needs, you lot might also have to upload video and audio files. Let's have a closer look at a few of the more than common types of document file formats and when you might upload them.
PDF stands for portable document format. Adobe created the PDF format to facilitate the exchange and presentation of documents. When yous salvage a certificate as a PDF, the recipient usually tin't edit or alter the certificate.
PDFs are universal documents. Whether someone opens a PDF on a PC or a Mac, on a laptop or a smartphone, the system and formatting of the certificate will expect the same. What'south on page i will exist on page one for every user. PDFs work well to preserve the exact design and formatting of the original document and are also like shooting fish in a barrel to view and share on most devices.
A PDF file tin take both text and images in information technology. Some PDF files are fillable, significant that users can open them and add data. A common example of a fillable PDF is a course, such as a tax form. You can easily upload a PDF to almost any destination website or plan by clicking "upload" and selecting the PDF file from your reckoner. These files usually have ".PDF" at the cease of the file proper noun.
Docx or medico
A .docx or .doc file is a document file created in Microsoft Word. Before 2006, but Microsoft Word could open .doc files., merely today, most word processing programs can read them. However, unlike a PDF, a .docx or .doc file might look different when opened by unlike users. The pagination or layout of the text tin vary slightly between devices and programs.
The .docx format came into being in 2007. The "10" in the extension refers to XML or extensible markup language. These types of files are smaller and less likely to be corrupted than .physician files. Images also await better on .docx files.
.Medico and .docx files are meant to be edited and altered, making them a practiced option when you lot intend to collaborate on a document with others.
Audio files
You can split up audio files into two broad categories — compressed and uncompressed. Compressed files can be either lossy and lossless. These descriptors have to exercise with file size and quality. Lossy sound files include MP3s, which lose some data when they are created, affecting their sound quality. However, the quality loss often isn't significant enough for the boilerplate listener to detect.
Lossless sound files include FLAC and ALAC. These two formats compress a file without removing data from it. In that location'southward no loss of quality, and so the file sizes are usually much larger than lossy files.
Uncompressed audio files tend to be quite big and also the highest quality. Examples include Pulse-Code Modulation (PCM) and Straight Stream Digital (DSD). Yous tin can upload well-nigh audio files to a cloud storage solution depending on the file size limit for the platform you lot use. Certain websites and other programs may not recognize or allow you to upload all audio files . Email, for example, oft has a file size limit that prevents you from uploading an uncompressed or lossless audio file.
Video files
Video files rely on codecs for pinch. These are devices or computer programs which encode or decode a information stream or indicate. Without a codec, the files themselves would be massive. As with the audio files, the higher the video file quality, the larger the file. AVI files unremarkably accept the best quality and are as well quite large. MP4 files are popular and relatively small and have a lower definition than other options.
Epitome files
Like audio files, image files can exist compressed or uncompressed. Images files can also be vector or raster files. Raster images consist of pixels, which are similar niggling blocks. If a raster image is resized, the pixels tin become distorted, making the picture look blurry. Examples of raster epitome files include JPEG, PNG, and GIF.
A vector image file is created using a proportional formula. The epitome tin hands exist resized without it becoming blurry or distorted. Examples of vector file types include PDF, AI, and EPF. Not all PDFs are vector images — some can be raster images depending on how the document was originally created.
A RAW image file is an example of an uncompressed file. It's neither a raster nor a vector file and is perhaps the purest form of the epitome. Usually, a camera captures a RAW image, and the file format converts to a raster or vector file when you upload information technology to an editing program.
Uploading documents from a mobile device
Sometimes you desire to upload documents from your phone or tablet to your file-sharing platform or a server. You can do then quickly if your platform has a mobile app or a mobile version of its website. If that's not an selection, yous may be able to upload the certificate past emailing it.
You demand to have the document on the device in order to upload a file. If that document is a hard copy, you can kickoff capture information technology by scanning it or taking a photo. You tin also connect your device to another estimator using a USB cable and transfer documents from that calculator to your tablet or phone before uploading them.
Uploading large documents
Some types of documents, such as lengthy PDFs with lots of images, uncompressed audio files, and high-definition video files, can become pretty big. When you lot try to upload them using FTP or electronic mail, you might exceed the capacity limit set by your internet access provider. A meliorate option is to upload the files to a cloud-based file-sharing platform. Once the files are in the platform, you lot and other squad members can access them from any device.
Uploading documents to Box
The Content Cloud makes information technology easy for everyone on your squad to admission the content you upload. You have several options for uploading your documents to the Content Deject, based on the blazon of Box account you lot take. All account types can employ the file browser feature. Enterprise and business concern accounts can as well use FTP or email to upload files.
At that place's even a drag-and-drop feature yous can use to upload files from your desktop or tablet to Box. You can drag the files to the folder you lot want them to upload into, and it works on Chrome, Firefox, and Safari browsers.
File-size limits for uploads vary depending on account type. If yous have a personal Box account, the maximum size of whatever one file is 250 MB. For starter accounts, the size limit jumps to 2 GB. Enterprise Plus accounts allow the about significant file uploads, up to 150 GB.
Quick tips for uploading to Box
Box is intuitive and user friendly. When you upload documents to the Content Cloud, keeping these tips in mind helps the process become smoothly:
- Keep the file name less than 255 characters
- Avoid using symbols and non-printable ASCII in the file name
- Go along your browser up to date
- Make sure the file size is under the limit for your business relationship blazon
- Brand certain you're connected to the net
Work is more efficient when everyone's collaborating in the cloud. Box gives yous a secure place to upload your content, share it with colleagues, assign permissions, and delegate tasks. The Content Cloud provides a key location for accessing the videos, contracts, audio files, marketing materials, and other content types that ability your business.
Contact us today to learn more than about our collaboration tools and to encounter how the Content Cloud works for yourself.
**While we maintain our steadfast commitment to offering products and services with best-in-form privacy, security, and compliance, the data provided in this blogpost is non intended to constitute legal communication. We strongly encourage prospective and current customers to perform their own due diligence when assessing compliance with applicative laws.
Source: https://blog.box.com/how-to-upload-documents
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